Meeting cost calculator
A one-hour meeting with six people does not cost one hour. Put a number on it — per occurrence, per month, per year.
The year counts 48 weeks, to allow for holidays and time off.
This meeting, each time
hours of work, added up across every calendar.
Per month
Per year
If someone proposed spending a year, there would be a conversation. This meeting renews itself in silence.
Worked out in your browser. Nothing is sent or stored.
What this number leaves out
Salary time is the part you can defend in a spreadsheet. It is also the smaller half — read the result as a floor, not a total.
Fragmentation
A 2 p.m. meeting does not cost 2 to 3 — it costs the afternoon. The half hour before is too short to start anything serious.
Preparation
The agenda, the document three people re-read, the notes written afterwards. None of it appears anywhere.
Waiting
Ten people on time for a meeting that starts five minutes late is fifty minutes, every occurrence.
The full reasoning is in what a meeting really costs, and how to replace the ones that are not worth it in replacing the status meeting.
Frequently asked
Loaded cost, not salary: gross pay plus payroll taxes, benefits and overhead. A common shortcut is salary × 1.25 to 1.4. If you bill by the hour, enter your billing rate instead — the meeting is then not a cost but revenue foregone.
No, which is why the result is a floor. The agenda, the document someone re-read and the follow-up notes are real work that exists only because the meeting exists.
Because a recurring meeting is priced once and then charged every week forever. One weekly hour with six people passes $14,000 a year.
No. Everything is worked out in your browser. Nothing is sent, stored or tracked.
And to see where the week actually goes
One project called "Internal meetings", a month of logging, and the feeling becomes a number. That is what Puuunch does.